Executive Assistant, Capital Markets

Grosvenor Canada Limited Remote
executive assistant assistant capital capital markets capital team capital markets coordinate presentations people management administrative relations
March 22, 2023
Grosvenor Canada Limited
At Grosvenor, we seek to recruit and develop people who share our values – Integrity, Respect and Trust – and have the skills and ambition to help us implement our strategy. Co-Investment Grosvenor Property Americas has a long history of partnership. For over 70 years, the North American property business has partnered with leading Canadian and global institutional investors and high net worth family offices, who have benefitted from our local property expertise, far sighted approach to investment and stable investment returns. In 2014, Grosvenor formerly established the Co-Investment team to manage and expand to companies roster of investment partners and to manage the companies Structured Development Finance (SDF) Programme. Grosvenor’s existing 6 capital partners have invested with the company for on average 18 years. With $1.2 billion in in third party capital under management, the company expects to double its third-party investment business over the next 4 years. Grosvenor’s SDF program was established in 2000 and provides preferred equity financing for residential led developments. To date, the programme has financed over 80 development projects across Vancouver, Seattle, San Francisco, Los Angeles and Washington DC, representing over $4bn in total developable value. The Co-Investment team comprises 13 professionals based in Vancouver, San Francisco, and Washington DC. Grosvenor Property Americas is committed to building an exceptional team to foster growth in this exciting area of the business. Purpose of role This position reports directly to the Chief Co-Investment Officer (“CCIO”) and supports the Senior Vice President, Co-Investment. The role will provide a high level of administrative support in all areas of activity focusing on capital partnerships and investor relations. The position will also support certain activities and provide administrative related support for other members of the Capital Markets team. Key responsibilities To perform this role successfully, an individual must be able to perform each key responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability needed. This includes the following; other duties may be assigned as needed within skill sets or if additional responsibilities are added. Executive Assistant Provide Executive Assistant support to the CCIO and Senior Vice President, Co-Investment, Co-Investment Coordinate with SDF and Capital Markets team on monthly and quarterly reporting requirements Facilitate reporting to Grosvenor Board and Chief Executive Officer for the CCIO Produce professional quality and accurate presentations for investor presentations Coordinate and manage Capital Markets calendar Coordinate travel including flights, hotels, and other transport needs, with the assistance of an outside agency where appropriate Over time, build an understanding of critical contacts (investors, consultants, brokers etc.) Perform administrative tasks such as editing, proofreading, PowerPoint presentations, preparing Concur expense reports, and preparing outgoing correspondence as necessary Help in the preparation of the Co-Investment team annual budget Process payments using Nexus Payables software Investor Relations Work with the Grosvenor Capital Markets team and the Investment and Development teams across all of GPA to support capital raising efforts Coordinate internal Capital Markets meetings and follow up on action items with the members Coordinate external investor calls and meetings making sure any follow up items are complete Assist with Capital Market projects such as marketing collateral, business cases, presentations and partnership materials Working closely with Capital Markets team, to maintain and manage communications and relations with partners and their respective team members, ensuring they are provided professional, accurate, and consistent information Co-ordinate regular partnership meetings including event planning, preparing tour books and presentations Manage the CRM platform (Juniper Square) to ensure contacts are up to date, maintain records of partnership correspondence and organize the data rooms Assist with the coordination of due diligence for new partnerships Key relationships Chief Co-Investment Officer Senior Vice President, Co-Investment Portfolio Management Co-ordinator, Co-Investment Preferred skills Qualifications Bachelor’s Degree or equivalent post-secondary education with a high level of achievement is preferred Track record 3+ years of executive administrative support Some experience in real estate and/or investor relations is preferable Proven track record in a successful team-based environment is essential Highly organized and detail-oriented Ability to meet deadlines and work under pressure Ability to act quickly, decisively, proactively, and independently Technical skills/knowledge Strong computer skills, especially using the Microsoft Office suite of products Excellent written and oral communication skills are essential, including proofreading At Grosvenor, we seek to recruit and develop people who share our values – Integrity, Respect and Trust – and have the skills and ambition to help us implement our strategy. We stick to our promises, build lasting relationships with partners and work closely and responsibly with local communities. Working conditions and physical requirements The physical demands described here are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Employee must be able to remain stationary for long periods The Employee must be able to operate a computer and other office machinery The Employee must be able to occasionally move about inside the office to access file cabinets, office machinery, etc The Employee must be able to communicate and exchange information with co-workers and external vendors in person, over the phone, and via email. The Employee must be able to decipher documents and other communications. This role is in an office environment with a noise level that is usually quiet to moderate. Job description revision This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change. This job description replaces all previous descriptions for this position. At Grosvenor we value diversity and we are proud to be an equal opportunity employer. We are committed to promoting and protecting the physical and mental health and well-being of all our people. If you need assistance or reasonable adjustments due to a disability, please provide details along with your application To apply for this job please click "Apply" below. To start your application you will be asked to create an account. Please carefully read our Recruitment Privacy Notice before proceeding with an application. The privacy notice sets out how Grosvenor obtains, uses and protects the personal information which you provide to us. You can read the notice here - https://www.grosvenor.com/legal/recruitment-privacy-notice Grosvenor is an international organisation whose activities span urban property, food & agtech, rural estate management and support for philanthropic initiatives. We develop, manage and invest to improve property and places across many of the world’s leading cities. In the food & agtech sector our growing investment portfolio includes some of the industry’s most innovative businesses working towards a better food system. We manage rural estates and their environmentally sensitive habitats, while supporting charitable initiatives targeted at vulnerable young people. We are a values-led organisation which represents the Grosvenor family and share a common purpose – to deliver lasting commercial, social and environmental benefit – addressing today’s needs while taking responsibility for those of future generations. 

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